Passport Office, Coimbatore, PDG Kuriachan Clean corridors in Section 2
Abundant Waiting space for public in Section 3 &; Transparent cublicles of Senior Passport Officers
A visit to the Passport Office - A Novel Experience
"Enthusiasm is excitement with inspiration, motivation and a pinch of creativity"
I had to go to Sri Lanka for a meeting as
speaker next week. So I happened to glance at my passport and had a shock. It
expired in another one week after my travel date; any foreign travel requires 6
months validated passport.
So naturally takkal passport reissue was
the choice. I went on line and applied for one on a Saturday not really hoping
to get a reply soon. Back came the response saying appointment was at 1030
hours on the next Monday less than 48 hours away!
I rang up my friend and the youngest Rotary
Governor Kuriachan. He was very helpful and rang up some folks
and said that I would get everything sorted out the same day. I have had several
passport experiences in the past- crowded corridors, long noisy queues with no
really directions posted on the passport offices. … lots of touts. And officers
who never look at you more than once except to make sure that the picture in
the photo is really you!
So not expecting much, I showed up on time
with all the necessary documents at the passport office near the airport in
Coimbatore prepared for a long day. The difference was striking. The building
was classy and the security at the gate was smart and demanded to see my
appointment slip. I walked through and the first thing that hit me was the
entire complex was air conditioned. No sweaty crowds. People standing in
orderly queues while young men and women -
uniformed and polite explaining
patiently and in low tones what the forms needed were and how to fill them up.
The chairs were clean and orderly; not one
speck of dust anywhere. The whole complex was partitioned into three different
areas with a door opened by electronic lock . Everyone was identified by a
token with a number, I was asked politely to go the next section for the
document verification. There were many usherers who politely guided the
customers to sit down in comfort and fill up the forms; were helpful when there
were queries by the innocent public. This section had fully furnished seating
arrangements with abundant space. One could wait anywhere in the lounge like in
the airport and see on the monitors the status of your token and which counter
you are expected to go next.
There was a
nice Xerox printer for photocopies where the lady insisted on paying back my one rupee out of
the five rupees for four copies to be made. When I met at the counter for verification, a young woman conducted the actual interview..... there
was plenty of politeness, clarity in conversation and no waste of time. She
verified all the relevant details of passport, cross checked with my records,
typed them on her computer form which she read out to me on the computer
console. She again showed me how it would look on the passport by spelling out
all the names every time. She took a digital picture, took finger prints and
uploaded everything to the server .... all in record time without hurrying me!
By then my curiosity was aroused. I had to
know how the change had come about. The passport office had undergone so much
transformation in the past three years since my last visit elsewhere. How was
this possible? The usherer informed me that the passport officer was walking
closeby. I met him briefly and told him how proud he should be of his office.
He surprised me in stating that the office
was run by only six government officers who were at the very last control of
the passport. Outsourcing had been done to Tata Consultancy Service (TCS) . TCS
had provided the building and nearly 40 young men and women who were so orderly
, patient, polite and methodical with all the public. Yes, he was proud of his
office; and he invited me to a cup of coffee which incidentally costs only Rs 5 per cup
served in a clean cup and saucer to all officers and public alike.Mr Kumar also told me that passport unlike driving license and pan card is a document of the government which it allows you to have!
The last stop with the passport government
officials was in two sections with the officers sitting at right angles . There interview were very
transparent and quick. The last verification was by two senior passport
officers who said that I would receive
the passport by courier within 24-48 hours. As I was exiting , much to my
surprise a feed back form was given asking me and everyone else to rank each
service. I waited for a while watching others;almost everyone ticked all
columns uniformly as excellent. Such was the satisfaction!When I had come home, I received an sms stating my new passport number and the tracking number for the speed post... so much efficiency despite so many thousands of passports every week!
I could not believe how the changes
for achieving the excellence had come just over the three years since my last visit. The mind
set of everyone here, be it government officials or TCS officials was just to
make the experience in the passport office for everyone a pleasant and rapid
experience. There was so much politeness, purity, plenty of curtsey… it was
unlike any other government office I had ever encountered.
I am not going to ask why all the offices not
change like this..….. I just know that this change was very welcome and the change was achieved from within the department. I believe that most government offices would see
this as an example to follow and change for the better. As for the youth- the TCS
officials…..each knew what he or she had to do, and did it well. There is so
much hope for India and the youth!
That night I had to take a flight out of Coimbatore and a
fleet of politicians were sitting in front of me in the fuselage. They were
showing each other their individual visiting cards printed with a huge picture
of their esteemed leader. One of them was using the mobile phone as the
aircraft was taking off; the others noted this and seemed not to care……. Such was the
anticlimax!
So as I mused on how there is hope for a
bright future on the private sector and the government sector, the politicians
who rule us need to change as well. I believe in the common good , but the
incident during the flight did not mar the happiness and the pride I took in
visiting my passport office and my brief interview with the passport officer Mr
Kumar.
The sky is the limit for some people.... if you aim higher, nothing is impossible! I can see it in my passport!